Community Colleges & Colleges of Technology Sectors

SCLD Community Colleges & Colleges of Technology  Sector Meeting September 30, 2101

Strategic Areas Discussion Items

General Discussion

Two roles of this planning process:

–          Identifying the ways our individual campuses can contribute on some level to the elements of the SCLD strategic plan and the Power of SUNY

–          Developing a 2-5 year SUNY libraries plan that will work for our libraries

The co-conveners pointed out that the SCLD executive board will be responsible for meshing our strategic plan with the Power of SUNY.  It was also noted that there will be many automatic tie-ins with our 2-5 year plan to the Power of SUNY core values.  Our role is to add clearly articulated action items.

Sector members noted that the five strategic items developed in the Wednesday’s strategic planning do not expand our goals into new directions (outside the box) that will break down barriers within the system.  Some felt that the previous day’s discussions were a rehash of issues that have been discussed in the past.  Other members pointed out that an emphasis on the collaborative nature of the strategic ventures provides a justification of buy-in for local administrators.

Examples of recent innovations that already exemplify actions described in Strategic Items:

Item 4 – Leveraging distributed talents to lead and share innovations

  • Campuses sharing best practices for dealing with particular issues related to emerging information formats – TC3’s recent list query on handling e-book cataloging

Item 2 – Develop and implement SUNY library initiatives that benefit multiple campuses

  • SUNYOne project – Centralized purchase-on-demand service that benefits the system as well as individual campuses.

Exploration of the following ideas for developing new collaborative ventures was suggested:

–          Added employment opportunities – centralizing services for some tasks

  • Establish regional  hubs around the state for technical services

–          Develop searchable knowledge base, in a restricted wiki format, to post successes and best practices related to a wide range of services, recognizing that members must contribute as well as consume

  • Link from SCLD word press
  • Use ARL score card as basis to set up bench marks

–          Establish  a recognized scholarly online journal hosted and edited by librarians

  • SUNY-wide and  peer-reviewed
  • Way to help librarians and faculty members get published
  • Recognition of issues related to promotion committees’ recognition of online journals as legitimate scholarly publication venue
  • Possible model, Collaborative Librarianship (Colorado libraries effort)

–          Open Access Textbooks/textbook reserves

  • MIT model of streaming Open Access courses
  • College Open Textbooks Community organizational model

Sector members noted that the group has a tradition of piloting projects that serve as system-wide contributions.  The sector’s role in collaborative purchasing of e-resources with the other sector schools is hampered by differences in funding years.  OLIS and John Schumaker have been instrumental in working through these issues.

Strategic Area #1 – Create one unified vision/voice for SUNY Libraries that takes advantages of our strengths

Sector members emphasized the need for leadership in marketing and advocacy.  The status of SAC, an advisory committee originally established by the Provost to include business, academic and information administrators as well as librarians, was discussed.  Only librarians have been participating in the committee, in effect serving as a subgroup of SCLD.  As the connection to the provost has ebbed, there is movement afoot to fold SAC back into SCLD.

Formerly, SAC met monthly, set deadlines and effectively moved forward on committee objectives.  It seems logical that this group, reconstituted under SCLD, could take on an advocacy role. SAC bylaws support continued inclusion of non-SCLD members.

Actions discussed to invigorate governance structure:

–          Engage and tap into library staff talent to serve on subcommittees (librarians and support staff)

–          Build cooperative relationship with CUNY by establishing a SCLD liaison to CUNY

–          Identify governance group as information source on library issues for higher level administrators to consult when library-related issues are considered

–          Currently many small projects underway among a limited number of campuses

  • no governance structure to sustain and expand SUNY wide
  • lack of SUNY-wide initiative undermines to ability to justify collaborative projects to local administrators

Example of possible projects:

–          Common cataloging services to generate shared bibliographic records and records for e-resources

  • Way to re-energize staff – change in routine

Suggestions for SUNY-wide governance committees

–          Information literacy tutorials

  • education assessment

–          Resource sharing/Collection Services (IDS-like)

  • Relates to strategic area 4 – people working across SUNY to build tools

–          Advocacy, Marketing, PR

  • Establish  SUNY Librarian
  • Establish regional groups
    • Potential for cross-sector communication
    • Way to involve staff

Strategic Area #2 – Develop and implement SUNY library initiatives that benefit multiple campuses…….

Items from previous discussions relevant to this strategic area:

–          Resource sharing/collection services

–          Regionalization

–          Development of searchable knowledge base in wiki format

  • Possible platforms Confluence, PB wiki, Netcipia
  • Drew Urbanek, Chris Rudecoff, and Sarah Weisman to explore options

–          Subject-based collaborative collections

–          Open access journal

–          Collectively funded services (staff) – (ALEPH management-like staff model) – multi-campus funded staff

  • Release time for campus staff or new person
  • Local campus issues to rationalize this approach to local administrators (good item for knowledge base)

–          Shared assessment data/ARL score guide

  • Develop common metrics

–          Instruction

  • Online information literacy tools
  • Address staff and administrative skill gaps

Strategic Area #3 – Develop inspirational leaders

The group stressed the importance of developing leadership at both the service and director levels.  Leadership training opportunities to explore:

–          Mentoring

–          Harvard Leadership Institute for Academic Librarians

–          Local leadership programs – also promotes links into community

–          ARL library management workshops

–          NYLA emerging leaders workshop series

–          Chairs academy – more focused on academics

–          SUNY administrators training

–          Shadowing or staff exchanges

–          Encourage development of leadership programs within SUNYLA

Strategic Area #5 – Capitalize on both traditional and non-traditional partnerships

Time ran out as the group discussed tie-ins with developing partnerships with public and k-12 libraries.

Summary Notes

Ideas for SUNY Plan

  • Knowledge Sharing
  • Link from WordPress to Wiki
  • ARL Scorecard
  • Peer-reviewed, Open – Source Journal
  • Open – Source textbook Model
  • Subject Collections, e.g. Nursing
  • Harness the Power of our Staff
  • Investigate Possibility for Harmonizing Practices, e.g. Common Cat’g Practices
  • Is it Time to Move from Grass Roots Efforts to Formalizing Them?

Governance Structure

  • Assessment
    • Scorecard
    • Resource Sharing
      • Collections
      • Services
      • Marketing, P.R., Advocacy, Branding
        • Tips & Tools @ Various Levels
        • “SUNY Librarian”
        • Regionalize
        • Budgeting/Finances

Develop & Implement SUNY Library Initiatives that Benefit Multiple Campuses

  • Subject Collections
  • Collection Services
  • Open Access Journal
  • Multi-Campus Funded Services (Staff)
  • Knowledge Base Wiki (Drew, Sara, Mary, Chris)
  • Shared Assessment Data & Common Metrics

Develop Inspirational Leaders

  • Mentoring
  • Leadership Institutes
  • ARL/SUNYLA/NYLA
  • Staff Exchange
  • “Chairs” Academy
  • Address skills Gaps
    • For Administrators
    • For the Staff
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